New Release Processing

New Release Processing

Opening and Sorting Mail

• Open all mail with scissors. Please do not stab yourself or anyone else with scissors.
• Signed items, tapes and t-shirts go to the bottom shelf of the metal cabinet.
• Posters go on the top shelf of the black shelving unit.
• Buttons, stickers and miscellany go in the bottom drawer of the small black metal file cabinet.
• Vinyl can go on top of the tan metal cabinet to be processed.

We automatically pass on the following:

• Compilation Samplers should be placed in the stack marked “samplers” in the metal cabinet.
• Singles or CDs with 2 or fewer tracks should be placed in the stack marked “singles” in the metal cabinet.
• Broken CDs should be placed in the stack marked “Broken/Re-service” in the metal cabinet.

If the CD is addressed to a DJ and we DO NOT yet have a copy, add to the appropriate genre pile on the middle shelf(detailed below). To check if it is an extra copy, check the Physical Music Library and the pile of CDs yet to be entered to see if we already have one (in which case, the second copy can go to the DJ it is addressed to).

If we don’t have a station copy, packages addressed to DJs should always be placed on the black shelf labeled “Programmer Mail” if the album:

• is from a local group
• is from an individual artist (not a label)
• is from overseas
• is hand-addressed or includes a handwritten note

Extra CDs (which come individually, not addressed to a programmer) should be placed in a stack in the metal cabinet (labeled “Duplicates”) to be distributed to DJs, set aside as a reviewer copy, replacement copy, Ebay Auction item or for street team giveaway.

Open and process all mail addressed to: Music Director/Music Dept. (Specialty Director, Jazz Director, RPM Director, Blues Director etc.) Nick Acquisto Kate Estwing Nico Leone Grace Woodard Christine Sanley Al Becker (Jazz)

All other mail should go on the "programmer mail" shelf for review.

Place any envelopes forwarded from our old address, 3504 Magnolia in a mail tub and put the 1-sheet back in it, so the label or artist can be contacted.

Here are exceptions to these rules:

• Christmas music goes in the metal cabinet.
• Packages addressed to Nancy Kranzberg or Literature for the Halibut, Jane or Ann contain books and should be placed directly on the programmer mail shelf.
• Local releases not addressed to a specific programmer: Place a red circular sticker with the word “Local” written on it on the top right-hand corner of the front of the CD and small red sticker on the spine and then sort as usual.

Sort CDs into the following piles on the black middle shelf by genre, they will be moved to the bottom shelf after being reviewed by the music director:

• rock (rock, hip hop, electronic)
• Americana (Americana, folk, singer/songwriter, bluegrass),
• jazz
• blues (blues, soul, r&b)
• world/misc (world, reggae, soundtracks, spoken word, etc.).

CDs should be placed in back.

If you are not sure which genre it goes in, check the Physical Music Library Database for other releases from the artist (remember: last name only), or the one-sheet for a description, or look it up on allmusic.com or ask Nick.

Open the CD in iTunes and take a quick listen for “embarrassment factor.” If we would be embarrassed to hear it played by any DJ at KDHX, we pass. Keep in mind that our DJs have very diverse tastes! Enter all passes into the Google Drive spreadsheet called MD - Passes. If you do not have access to the document, just ask Nick to share it with you. Place in the pass stack in the metal cabinet.

Rip the CD to the Digital Library, if you don't know how to do that read KDHX Digital Music Library Input Instructions for CDs