How To Handle Digital New Releases
Digital Releases
Go to the Digital Releases Shared Google Doc, or search “MD- Digital Releases” (Open) in Salesforce, and check for releases that need to be downloaded.
- If the download is a single, or would shatter our station’s reputation, close the case in Salesforce.
- If the e-mail contains passwords, directions or other info, be sure they are updated in the Digital Download Logins document.
- If the e-mail contains a full album(s), check to see if we already have the release by looking in the Digital Library, and CD Lib.
- If we have all of the albums contained in the email, close the email in Salesforce.
If not, go Digital, young man! (Ignore anything using the Play MPE system for the time being.)
- Click on the download link, and log in with the password. (Check Google Doc or with Nick if unknown.)
- If possible, take a quick listen to two or three tracks for the “embarrassment factor.”
You will need to download the artwork/tray card and the entire album. You may need to click on each individual track to do so. For some digital releases, you will need to log into iTunes, and then go to advanced –> Get Artwork, then iTunes –> print –> select the option w/ artwork.
- Create a new playlist in iTunes with the artist’s name.
- Drag the tracks into the playlist, then add the label info into the comments section (Apple-A, then Apple-I). Get rid of any ampersands or other evil characters.
- Drag the tracks into “a playlist.”
- Burn it onto a CD. Blank CD-Rs are kept on the shelf above Nick’s desk.
- Write the artist's name, album title, label, year and "KDHX" on the CD.
Print the artwork and insert it into a blank jewel case, located in the top drawer of the tan file cabinet with the printer on top. If there is no spine label, create one by cutting and bending the paper up to fit in the spine. Using tape is a-ok! We want the programmers to be able to find the CD, without having to pull it out from the shelf to read the necessary information.
- All digital release MUST contain the following information. If they do not, please add;
- artist name
- album title
- record label
- track listing
- Add to the appropriate genre pile on the Ready for Library shelf.
- You just went digital, congrats!
Entering New Releases (CDs) into Access Database
Pull the CDs to enter from the black shelving unit.
Open the KDHX Music Library Access database from the volunteer (V:) drive.
- Click on the Enter / View Music Entries button on the Switchboard.
- Click the new record button, on the bottom row, far right (‘>*').
Enter information into the following fields, using the tab key to move between them:
- ArtistFirst - Only if it is an individual artist, not a band.
- Last/Band Name - Leave off articles such as ‘A’, ‘An’, ‘The’, etc. Compilations should be entered as “Various / with a couple of key words from the title.”
- File Under - This is the first letter of the band name or the artist's last name - use "#" for compilations.
- Title - Album title
- Record Co. - Enter both the record label name and promoter, if known, and separate with a slash.
- CD or LP - Select "CD" from the drop down menu.
- Category - Select the appropriate genre from drop down menu.
- SubCategory - Select the appropriate SubCategory from the drop down menu.
You must enter information into all of the fields except ArtistFirst, or the labels will not print correctly.
- Click the new record button, on the bottom row, far right (‘>*').
When all of the CDs are entered, close the Enter / View Music Entries window and return to the Main Switchboard.
- Click on the Print CD Labels button on the Switchboard.
- Enter todays date (using the format mm/dd/yyyy) into the pop-up box, and click Enter.
- Print the list to the Radio Color Laser printer. Don’t forget to load the labels facing in the correct direction.
- Place the labels on the appropriate CDs with the letter on the spine.
- Write KDHX on the face of the CD and inside of the case with a black sharpie
- Shelve the CDs in alphabetical order within each genre on the new release shelf
