Wide Orbit Upload Procedure

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From Final Mix/Edit to Broadcast

This page will guide you through the necessary steps for uploading your finished radio spot to the Wide Orbit Automation System. This is the system that allows your work to air and be heard by KDHX listeners. Pay very close attention to each detail for this. We don't want any mistakes to affect the Wide Orbit system or the way our listeners hear our programming.

Spot Production Specs

  • First you must make sure that your spot meets the standards of the KDHX Production Department.
  • Double check to make sure your final product complies with the requirements of the specific type of spot you're producing:

Spot Type Req.png

Also make sure that:

  • You've compressed and normalized your audio
  • There is a half second of silence at the beginning
  • There is NO extra silence at the end
  • Your music (if necessary) is automated properly and mixes well with your voice
    • For mixing purposes and automation, use the studio monitors rather than headphones.
    • Make sure that every word is distinguishable and isn't masked by the music.
    • Your final fade-out for music should not exceed a second or two after the voice stops (shorter is better).
  • If all of these requirements are met, make sure that your recorded and edited spot has been "bounced" properly (see Bouncing to Disk). Listen to it very closely for any mistakes, audible edits, or issues with level.
  • When you've determined that your bounced file is 100% satisfactory for airing, you can begin the Wide Orbit upload process so the St. Louis area can hear your work!

Uploading to Wide Orbit

This is the process of transferring the .wav file you just bounced into the Wide Orbit Automation System. Here, it is important to name your files properly so that Wide Orbit can ingest them into the proper rotation.

  1. Find the audio file you just Bounced to Disk in Finder (it should be in the same folder as your Pro Tools session and should have the suffix ".wav.")
    1. If the suffix is anything but ".wav," the upload will not work and you must re-bounce the file as a .wav from your session.
  2. Once you've found your final .wav file, you'll need to give it the proper name for Wide Orbit to ingest it into the spot rotation.
  3. Click on the name of your file to highlight it, then click again to rename the file.
    1. There are many spot prefixes that Wide Orbit recognizes. It is essential for the name of your file to follow the naming protocols exactly.
    2. You will use one of the following prefixes plus a 4-digit number (usually 000#).

Prefix List.png

Prefix Search Results
  • Now that you know which prefix to use, we must determine the last 4 digits of the file name. To do this, you must check the Wide Orbit website: a bookmark in Google Chrome called "Wide Orbit Audio." In the text box, enter the prefix for your spot, click Search Audio, and look at the "Media Asset" column of the results. You will use the lowest number not currently in use by any other spots.
  • Note: In the example to the left, the proper prefix/suffix combination is PR1 and 0007. We get 0007 by looking at the "Media Asset" column and focusing on which numbers have been used in the sequence. In this case, PR1/0006 is the last sequential "Media Asset" for a Promo, so our file will be renamed as PR10007.wav before we upload.
  • Once you've renamed your bounced audio file as (Prefix)####.wav in Finder, you will need to use the program Cyberduck to transfer the file to Wide Orbit.

Cyberduck: sFTP your final WAV file(s) to Wide Orbit


Open the Cyberduck program from the program dock, and wait for the software to automatically connect to our Wide Orbit Automation server for FTP - which means File Transfer Protocol. The window should loo like this:

Cyberduck - WO connected.png

If it does not, and you see a window like this, double click the bookmark called "Wide Orbit Automation" or "Automation Import"

Cyberduck - WO bookmark.png

In a separate the Finder Window, find and select where your bounced or air-ready WAV file(s), verify that it has just 7 letters to the filename, then .wav as the type of file. Also, make sure that the file is of the format 16 bit, 44.1 kHz, Wav. If you are unsure, click on it the Apple I to "get info": and review the file detail. Your file should be named according to a 3 digit category code and 4 digit spot ID # provided by your staff supervisor. Ask for assistance here if you are unsure.

Click and drag your new .wav file into the Cyberduck Automation Import window - the window should have horizontal lines, and look like a pad of notepaper.

Cyberduck - WO importing.png
In a moment, your file will be transferred into the Wide Orbit Automation System. Click Refresh to view status while in progress. If transferred successfully, the window will eventually go blank. If it rejects the file for some reason, there will be a message to that effect in this window.

Next--> Now, you'll want to verify that its there, and change the metadata of your file to match your spot's criteria including date restrictions.

Updating Spot Info in Wide Orbit

  1. Open the Chrome web browser. Look for the bookmark or open page - Wide Orbit Audio Finder User and Password are "prod" and "prod"
  2. type the 3 digit category code for your spot in the field at top and and click search audio.
  3. click the square next to your spot, and then choose "properties"
  4. click the boxes at left for the first 3 fields, and add the name of the production (e.g. Concert Calendar), the title of the spot or airdate (e.g. 5-4 event / for air Thursday 5-4), and your name as voice talent in the Note field. (ignore the voice field below - we prefer this note in the Note field. This 3rd ID element is not necessary for pre-recorded radio shows.)